Regular Full-time

• Provide comprehensive administrative support within the President’s Office, maintaining exceptional standards of professionalism, organization, and confidentiality. Ensure an executive-level, welcoming environment that reflects the institutional excellence for executive leadership, staff, and visitors.
• Serve as a primary representative for the President’s Office. Delivers high-quality service by professionally welcoming guests, managing inquiries, and ensuring all common areas, workspaces, and meeting rooms are consistently prepared for high-level engagements.
• Demonstrate strong organizational and time-management skills with high attention to detail, effectively multitasking and prioritizing tasks, and the ability to meet deadlines in a fast-paced executive environment.
• Coordinate the publications ministry of the President by drafting, editing materials, and transcribing written materials; and produce booklets, pamphlets, papers, etc., and supporting major writing projects, including books. Collaborate with Advancement on The Gateway Journal.
• Manage the Gateway Seminary Job Post Board for employment opportunities with outside organizations, ensuring timely posting, accuracy, and compliance with institutional guidelines.
• Coordinate the President’s academic ministry by managing classroom support, including grading processes, instructional materials, teaching files, and presentations. Maintain and organize the President’s library and academic resources.
• May be required to accompany the President to larger Southern Baptist Convention–related events and institutional gatherings, providing on-site administrative and logistical support.
• Coordinate Chapel Speaker requests in collaboration with the Executive Assistant, ensuring clear communication, scheduling accuracy, logistical details, and readiness.
• Facilitate special events by applying event management best practices, including menu planning; coordinate with caterers and vendors; purchase supplies; collaborate with internal departments; oversee event setup and cleanup; take meeting minutes; manage budgets and maintain records; plan special outings—including meals and transportation—for groups hosted by the President’s wife; and create, distribute, and maintain event-related communications such as flyers, instructions, and emails.
• Collaborate with the Facilities Coordinator to support third-party events and serve as the Gateway Seminary liaison, ensuring effective communication, logistical coordination, and adherence to institutional standards.
• Assist the President’s wife in planning, scheduling, and communication of Seminary events. Manage and coordinate the events calendar to ensure accurate scheduling of short- and long-term commitments. Maintain and update all contact lists to ensure they are current and well-organized.
• Maintain cleanliness, organization, and readiness of the President’s Office kitchen and supply areas in support of daily operations and hosted engagements.
• Handle all sensitive information and situations with the utmost discretion, integrity, and professionalism, maintaining confidentiality in all institutional and personal matters.
• Perform additional duties as required. (set up and take down appropriate office holiday decorations; coordinate holiday celebrations, etc.).
Job duties are not limited to the list shown above and may be revised from time to time as deemed appropriate by the Seminary.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Bachelor’s degree (B.A.) from a college or university in English or Social Science; or two to four years related experience and/or training; or equivalent combination of education and experience. Previous administrative or office management experience supporting executives, with additional experience in event planning or project coordination.

Computer Skills: To perform this job successfully, an individual should have knowledge of and experience with MS Office Suite software (PowerPoint, Access, Excel, Outlook, and Word).

Language Skills: Ability to communicate in a clear and concise manner; Ability to read and interpret documents such as guidelines and procedures information; Ability to communicate effectively and specifically to address problems with management; Ability to lead and influence people or groups of people toward the achievement of goals.

Writing Skills: Ability to compose correspondence in a clear and concise manner.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Additional Requirement: Must be able to work a flexible schedule to accommodate occasional travel, evenings, and weekends.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. While performing the duties of this job the employee is required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear; the employee is frequently required to sit. The person is occasionally required to stand and walk. Must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and ability to focus and drive an automobile.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, though moderate noise can occur at meetings and social events. It is a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.