• Ensure that all accounts payable documents are ready for payment; Distribute invoices to departments for proper approval; Match backup documentation to invoices and expense reports; Validate accounting codes assigned to an expense.
• Provide accounts payable support in the accounting function by entering invoices into accounting software system; Process accounts payable checks weekly, monthly and as required; Maintain the check log and secures checks from unauthorized use.
• Provide reporting support by preparing Independent Contractors Reports and monthly filings with EDD on new Independent Contractors; Prepare and verify year-end 1099’s and prepare filing to the Internal Revenue Service.
• Maintain vendor relationships; Collect and maintain W-9 Forms; Interface with departments and vendors on invoice payment status; Contact vendors to clarify charges and resolve disputes.
• Perform various support responsibilities within the Accounts Payable function which includes: managing the fixed asset acquisition process including asset tag generation and assignment, maintain files of current year payable and tax documents and oversee their retention according to the required schedule, maintain current documentation of processes.
• Perform additional duties as required by management (i.e., liaison with Seminary employees to improve overall efficiency).
• Performs additional duties as required by management.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative to the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 3+ years related experience within Accounts Payable or Accounting.

Language Skills: English required. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; Ability to write reports, business correspondence and procedure documents; Ability to effectively present information and respond to questions from groups.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume; Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to apply strong common sense understanding to carry out instructions furnished in written, oral or diagram form; Ability to deal with problems involving several concrete variables in standardized situations.

Software: Microsoft Office, Internet, Accounting systems, use of 10 key by touch.

Other Skills and Abilities: Working knowledge of common accounting practices, principles and financial reporting; Must be organized and possess excellent communication skills; Knowledge of reports prepared: aged payables, check register, invoice receipt register, un-invoiced receipt report, document removal register, register history report, period expense distribution, and period disbursement distribution.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. While performing the duties of this job the employee is required to regularly talk and hear. The employee is frequently required to sit, use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, though moderate noise can occur at meetings and social events. It is a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. 

Workplace Culture: Gateway employees are a diverse team of gifted and dedicated people united in a shared commitment to fulfilling our mission of “shaping leaders who expand God’s kingdom around the world”. Our staff and faculty are part of a historic, growing, and vibrant ministry movement. The basic ingredients of our culture are found in God’s Word: Gateway employees serve with excellence (1 Cor. 10:31), integrity (Prov. 10:9), unity (John 17:21), and humility (James 4:10). 

Full-time Employee Benefits: Paid Vacation, Sick Leave, Annual Personal Holiday, 7 Seminary Holidays, and 2 weeks Paid Holiday Closure at Christmas/New Year's; Employee Health, Family Dental, Family Life, and Employee Long-Term Disability Insurance paid for and provided by the Seminary; Flexible Spending Account (FSA) available; Immediate eligibility in the Retirement Account for personal contributions and rollovers. 10% Employer Retirement Contribution after a 3-year waiting period. (Benefits offered by the Seminary have been established at the discretion of the Board of Trustees and may be changed at any time with or without notice by the Board of Trustees.)