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Saddleback Church
EXECUTIVE ASSISTANT
Lake Forest, CA
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Snapshot

Denomination: Southern Baptist

Weekly Attendance: 35,000

Location: Lake Forest, CA

The Role: Executive Assistant

Saddleback Church Worship CenterMeet Saddleback Church:

Saddleback Church is a family — a place you can call home. It’s where you can find hope, healing, and purpose. Over the years, this family has grown and changed, but one thing will always stay the same: Our love for Jesus and for each other. No matter where you’re at in your journey, you can be confident that you’re more than welcome at Saddleback Church — you’re wanted.

Saddleback Church started with two young church planters, a dream, and a map. God gave Pastor Rick and Kay Warren the dream to plant a church for people who didn’t like church, and he led them to Southern California. Since that time Saddleback has grown to 15 U.S. and five international campuses reaching one more for Jesus.

In 2022, God called Pastors Andy and Stacie Wood to transition into leadership at Saddleback Church as Pastor Rick Warren stepped down from his role of senior pastor.

Pastor Andy's passion is to create environments that engage unchurched people. Along with leading the church, Andy enjoys investing time in helping church planters and leaders think more innovatively and strategically to reach people in the most unreached areas of North America.

Forty-four years, 9,000 small groups, 50,000 baptisms, and countless salvations later, we are still seeing miracles. Come and see what God is doing at Saddleback!

Saddleback Church PastorAbout the Executive Assistant:

The Executive Assistant to the Lead Pastor will play a vital role in the success of the Lead Pastor and, by extension, the entire organization. This role reports to the Lead Pastor and their main objective is to clear the Lead Pastor’s path of nonessential tasks and decisions. The ideal candidate would feel called to a role that supports the lead pastor and a large, influential congregation. The Executive Assistant would oversee the Lead Pastor’s calendar and schedule, be involved in communication and relationship management, be a proactive problem solver, and handle complex travel arrangements and logistics.

Saddleback Church VolunteersThe Executive Assistant's Responsibilities Include:

Manage Calendars

Protect margin for message preparation.

Prioritize the ideal calendar.

Prioritize the Lead Pastor’s goals and priorities.

Ensure that the right people get the help they need.

Connect the right people to the Lead Pastor’s schedule.

Redirect people to the person on staff who can most help them.

Make suggestions of things that could be delegated or removed from the Lead Pastor’s schedule in order to maximize contribution to the team.

Prioritize the Lead Pastor’s margin and health in the management of the calendar.

Manage communication channels

Manage email, and phone messages.

Respond in a pleasant and timely manner.

Make sure appropriate information gets to the Lead Pastor.

Serve as a liaison for communication with team members when needed.

Develop and implement systems from Lead Pastor’s office

Staff and key leaders care.

Categorizing and organizing books.

Categorizing and organizing sermon content (via google drive).

Ensure representation of the Lead Pastor’s office

Discern key meetings and gatherings that are appropriate for representation.

Assist with various administrative tasks

Prepare for key meetings. (presentations/ notes/ etc)

Attend key meetings and capture notes and key follow up items.

Assist with sermon preparation.

Assist with personal follow up or admin.

Equip and lead the team Administrative Assistant

Ensure that travel details are covered.

Develop decision making grid and process for speaking engagements.

Appoint and equip help for weekend and travels

Brief staff traveling with Lead Pastor on key itinerary details.

Recruit and equip volunteers to assist Lead Pastor for weekend support. (meals, schedule, communicate with teams)

Assist on the weekends and travel when necessary.

Assist with personal administrative tasks

Run errands as needed.

Handle personal calendar.

Arrange vendors, appointments, etc.

Saddleback Church Baptism What You Bring:

The following describes many of the characteristics of the ideal candidate for the Executive Assistant:

Education & Experience

Minimum of 5 years experience in an executive assistant role supporting a high-level leader (i.e. CEO, COO, VP, Lead Pastor, etc)
Knowledge, Skills, and Abilities

Good strategic planning and leadership abilities

Strong oral and written communication skills

Experience managing multiple projects across departments

Proven track record of success in managing complex and innovative projects.

Ability to manage project and resource demands with key stakeholders

Strong organizational skills

Ability to adapt to a fast paced environment

Ability to work evenings and weekends as needed

Personal Characteristics & Qualifications

Strong growing relationship with Jesus Christ.

Must be a strong vibrant Christian who is Biblically sound and grounded in their faith.

Able to agree to Saddleback Church’s statement of faith: https://saddleback.com/visit/about/beliefs-and-values

Excellent team player.

Ability to manage multiple priorities and events.

Must be flexible and possess effective time management and organizational skills.

Must possess loyalty and commitment to the vision of Saddleback Church.

Has a pastoring heart that thinks of people before the process.

Ability to discern with wisdom and build relationships with staff and lay membership.

Able to think outside the box in creating solutions to unique and complex problems.

Saddleback Church Volunteers_2
What it's Like to Live in Lake Forest, CA:

Lake Forest is a suburb of Irvine with a population of 85,858 at the 2020 census. Lake Forest is in Orange County and is one of the best places to live in California. Lake Forest’s thriving business community, beautiful parks, and engaged community all contribute to the continued growth of the City and make Lake Forest a great place to live, work and play.

Originally known as El Toro, Lake Forest is a city that respects the natural environment. The abundance of green parks, numerous trees and a beautiful lake are evidence of this. Although Lake Forest is a new City, having incorporated on December 20, 1991, the Lake Forest area has a long history.

Starting out as an agricultural area like most of the Orange County region, "El Toro" was a stagecoach stop between San Diego and Los Angeles in the 1800s. After World War II, the El Toro Marine Base has helped shape the city's development - residential, commercial and industrial growth began to replace the acres of citrus and other agricultural products.

Living in Lake Forest offers residents a dense suburban feel and most residents own their homes. In Lake Forest there are a lot of restaurants, coffee shops, and parks. The public schools in Lake Forest are highly rated. Some of the top employers in Lake Forest are Oakley, Panasonic Aviation, Schneider Electric and LoanDepot.