Vice President for Business Services

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Job Details

Title Vice President for Business Services
Campus: LAC - Ontario Campus
Department: Business Services
Reports to: President
Exempt: Yes
Position Status: Regular full-time
Effective: August 2020
Position Summary: This position provides strategic and administrative leadership for all business and administrative support functions for the Seminary within the policies and guidelines of the Seminary. This includes direct oversight of Finance, Human Resources, Information Technology, and Facilities. This position serves as the Chief Financial Officer of the Seminary and is a member of the President’s Cabinet.
Essential Duties & Responsibilities: The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:
  • Lead, direct and oversee all financial activities of the Seminary by maintaining internal controls, policies and procedures to ensure proper safeguard of Seminary assets, accurate financial reporting, and compliance with all regulatory and GAAP requirements.
  • Oversee the investment of endowment and quasi-endowment assets, and the budget and financial audit processes of the Seminary.
  • Represent the administration in financial matters with the Board of Trustees, financial analysis of on-going operations for both internal and accreditation use, and project financial outcomes and recommend actions for the Seminary to operate within its resources.
  • Perform financial duties by staying current on economic and fiscal trends that could impact the seminary, and review/approve all contracts that exceed one year and all expenses over $5,000.
  • Oversee all human resources activities for the Seminary; ensure all areas of employment (hiring, termination, compensation and benefits) are in compliance of Seminary policies/procedures, state, and federal employment requirements.
  • Oversee all information technology activities within the Seminary by strategically planning IT future needs; ensuring the Seminary has appropriate IT resources to fulfill its mission; and maintaining internal controls to protect Seminary information from unauthorized access.
  • Oversee the facilities owned by Seminary; is the liaison with owners of Seminary-operated properties; review all major capital projects; monitor deferred maintenance needs, and represent the Seminary with local government agencies and regulators.
  • Serve on the President’s Cabinet, attend meetings of the Board of Trustees, and is the staff liaison to the Business Services committee of the Board.
  • Perform additional duties as assigned by the President.

Job duties are not limited to the list shown above and may be revised from time to time as deemed appropriate by the Seminary.

Key Qualities

  1. Affirmation of the Baptist Faith and Message without qualification or reservation.
  2. Education and certifications demonstrating appreciation for academic training and providing knowledge base for the position. MBA or CPA preferred.
  3. Demonstrated expertise in financial oversight including institutional accounting, investing, and budget management.
  4. In addition to finance, has a working knowledge of the following administrative areas: human resources, information technology, and facility management.
  5. Proven capacity for senior level executive leadership and capacity for broad oversight of a significant range of responsibilities.
  6. Familiarity with legal issues regarding higher education and accreditation procedures and policies.
  7. Awareness of SBC denominational diversity and organizational functions.
  8. Adequate emotional and spiritual maturity for working in a complex environment.
  9. Capable of working in a multi-cultural, multi-ethnic environment in the western United States.
  10. Personal spiritual commitments reflected in devotional practices, financial stewardship, marriage/family health, church participation, and missional living.

Supervisory Responsibilities:

Manages subordinate employees and is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the Seminary's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Core Values:

The candidate must possess a strong commitment to the mission of Gateway Seminary, be an active member of a Southern Baptist Church, and possess a clear understanding of Baptist history, organization, polity, and culture.

Gateway Seminary is a confessional institution owned by the Southern Baptist Convention.  While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders.

The person in this position must endorse and abide by the Baptist Faith and Message 2000 and lead the Seminary in accordance with and not contrary to that confessional document.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Service Manages difficult or emotional situations with reason; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills Possesses a high regard for the worth of others; able to effectively work within a team environment; manages difficult or emotional constituent situations; focuses on solving conflict, not blaming; maintains confidentiality.
Technical Skills Understands non-profit accounting and finance; has a working knowledge of accreditation requirements in higher education; Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Communication Speaks clearly and persuasively in positive or negative situations; Demonstrates group presentation skills; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Varies writing style to meet needs; Presents quantitative data effectively; Able to read and interpret written information.
Strategic Able to look beyond the immediate to envision the changes needed in meeting the needs of tomorrow; able to look beyond the way things have been done to see new approaches.
Teamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Promotes atmosphere of constant improvement.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Facilitates group problem-solving efforts.
Management Able to manage a diverse set of organizational functions and motivate the distinctly unique employee skill sets required in each.
Leadership Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Professionalism Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments; maintains the highest integrity.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Strong commitment to the mission of Gateway Seminary, and be an active member of a Southern Baptist Church. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills Education and/or Experience: Master’s degree in business administration, accounting, or finance. CPA designation is a plus; and eight to ten years’ experience in financial management is essential and non-profit experience is preferred.

Language Skills: Ability to communicate in a clear and concise manner. Ability to read and interpret documents such as customer guidelines and procedures information. Ability to speak effectively before customers or employees of organizations. Ability to communicate effectively and specifically to address problems with management. Ability to lead and influence people or groups of people toward the achievement of goals.

Mathematical Skills: Ability to perform advanced quantitative analysis and calculate key financial ratios. Able to read and assess published financial statements.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions and regulations/laws furnished in written, oral, diagram or schedule form pertaining to the industry. Strong negotiation skills.

Computer Skills: To perform this job successfully requires knowledge of the Microsoft office suite (Microsoft Access Database; Microsoft Outlook; Microsoft Excel and Microsoft Word); must have an aptitude for learning and working with computer applications (Jenzabar).

Other Skills and Abilities: Must be available for limited travel (less than five trips annually).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee should be capable of lifting and/or moving up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, though moderate noise can occur at meetings and social events. It is a well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

 

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