Director of Library Services

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Job Details

Title Director of Library Services
Campus: LAC - Ontario Campus
Department: Academic Services
Reports to: VP of Academic Services (VPAS)
Exempt: Yes
Position Status: Regular full-time
Effective: August 2020
Position Summary: The Director of Library Services is responsible for the overall direction of the library system for the Seminary within the Seminary’s policies, procedures, and supervision.
Essential Duties & Responsibilities: The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:
  • Formulate and advocate policies to develop and maintain Library Services in support of teaching, learning, and research in the disciplines relevant to the professional and academic degree programs offered by the Seminary.
  • Plan, organize, select, motivate, evaluate, determine, and recommend training of the staff, oversee the functions of the department including work allocation and problem-solving, and provide routine management reports to the VPAS regarding the performance of the department.
  • Serve as technical consultant to Regional Campus Directors in areas of budgeting, collection development, accreditation issues, and employment; as resource person to the students, faculty, staff, and administration in the making, communicate, interpret, and implement decisions relating to Library Services; and, serve on faculty committees and councils as assigned by the Vice President.
  • Develop and work cooperatively with Regional Directors on respective campus library budgets.
  • Serve or appoint qualified designate as the seminary representative to the various library associations.
  • Work with designated management to negotiate or arrange external contractual relationships with book vendors, periodical agencies, binderies, automation vendors, online services, and library networks, and cooperatives.
  • Supervise the repair, maintenance, and security of library collections and equipment at the ONT campus. Oversee the development and preservation of special collections including but not limited to rare book collection and archival materials; and, oversee and provide consultation to regional library staff relating to the instruction of library patrons (including the orientation of new students and faculty members) in the effective use of the library.
  • Work with Advancement Services in seeking funds for library endowment and library projects approved by the Administration of the Seminary; and, with the appropriate Seminary departments/campuses, toward library building modification, renovation, or other construction.
  • Review selection aids to improve or update the library collection soliciting faculty participation in selection and/or deletion of material to be added to the Library collection.
  • Evaluate requests for library materials, based on the Collection Development Policy and the mission of the Seminary.
  • Account for gifts-in-kind received by the library system and determine their inclusion in the library collection or disposition as outlined in the Collection Development Policy; and, notify management of gifts to the Library.
  • Perform additional duties as required by management.

Supervisory Responsibilities:

Manages subordinate employees in the Library System, and is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the Seminary's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Core Values:

The candidate must possess a strong commitment to the mission of Gateway Seminary, be an active member of a Southern Baptist Church, and possess a clear understanding of Baptist history, organization, polity, and culture.
Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders. Employees are expected to abide by the Baptist Faith and Message 2000, as well as our bylaws.


To perform the job successfully, an individual should demonstrate the following competencies:

Analytical Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Service Manages difficult or emotional situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills Possesses high regard for the worth of others; Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Remains open to others' ideas and tries new things.
Technical Skills Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Communication Speaks clearly and persuasively in positive or negative situations; Demonstrates group presentation skills; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Varies writing style to meet needs; Presents quantitative data effectively; Able to read and interpret written information.
Strategic Able to look beyond the immediate to envision the changes needed in meeting the needs of tomorrow; able to look beyond the way things have been done to see new approaches.
Teamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Promotes atmosphere of constant improvement.
Problem Solving Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Facilitates group problem-solving efforts.
Managing People Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; availability to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills.
Leadership Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Maintains the highest integrity.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience A Master’s Degree in the field of Library or Information Science from an accredited school is required; a doctorate or candidacy for the doctorate in the field of Library Science, biblical studies, theology, or related field is preferred; experience supervising the work of a professional library at graduate level is required.
Skills Special Institutional Consideration: The Director of Library Services serves is a career professional but may be granted faculty status, if deemed so qualified by the President in consultation with the faculty. Please see under separate document the stipulations which would apply to the Director of Library Services with Faculty Status

Language Skills: English Required. Possess excellent verbal, writing, and interpersonal skills with the ability to understand and articulate the programs and objectives of the institution. Ability to write reports, correspondence, and procedure manuals. Able to effectively present information and respond to questions from groups of managers, constituents, and the general public.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Time Management: Ability to consistently meet critical time deadlines in preparing financial reports, paying taxes, and managing cash flow.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Knowledge of Microsoft Office Suite, especially Excel, Word, and Outlook; experience with integrated library software preferred.

Other Skills and Abilities: Expand and advance the visibility of the library through key partnerships and alignment with Gateway Seminary’s organizational mission and vision is required; strategic, innovative, and demonstrated experience with digital library resources and services is required; demonstrated ability to maximize current resources and develop new and innovative programs is required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision. Must be able to drive an automobile.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet, though moderate noise can occur at meetings and social events. It is a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.


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