Director of Facilities

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Title Director of Facilities
Campus: LAC - Ontario, California
Department: Business Services
Reports to: VP of Business Services
Exempt: Yes
Position Status: Regular Full-time
Effective November 2019
Position Summary: The Director of Facilities is responsible for the facilities management of all Seminary owned properties in Ontario and Fremont, including maintenance, custodial, and security; also supervises mailroom.
Essential Duties and Responsibilities: The following duties are considered essential to the job. With or without reasonable accommodation, qualified individuals must have the ability to:
    • Develop and implement facility management policies and procedures; prepare and manage the annual facilities budget; coordinate all security and risk management efforts working with the operating budget.
    • Plan, organize, select, motivate, evaluate, determine and recommend training of the staff, oversee the functions of the department including work allocation and problem solving, and provide routine management reports to the Vice President regarding the performance of the department.
    • Negotiate key contracts with outside contractors and suppliers related to the facility; and lead interface with local/state zoning and building regulatory agencies and local law enforcement.
    • Provide technical support by consulting on all physical, mechanical and structural aspects of the facility, direct architectural design, planning, review and management of all physical construction activities at all campuses.
    • Confer with the Vice President in identifying strategic projects, estimating the cost and setting project priorities; evaluate and approve all plans, specifications, costs estimates and construction methods; work closely with other departments to address facility needs.
    • Perform general mechanical, plumbing, and electrical repairs in residential and commercial properties.
    • Manage housing turn-over and prepare for new tenants by inspecting and performing needed repairs of items such as carpentry, drywall, painting, doors, door frames and hardware, roofing, drainage, sprinklers, HVAC, appliance troubleshooting, landscaping, and other items as necessary.
    • Order, receive, and stock custodial supplies; Supervise part time staff; Provide facilities set up including but not limited to chairs, tables, trash cans, etc.
    • Ensure high standards of safety are developed and maintained; Teach, follow, and enforce safe work practices and procedures; Maintain equipment and tools in proper and safe operating order; Report hazardous conditions immediately.
    • Manage and schedule Building Automation System (BAS) and door lock computer; Manage key control system and key cutting.
    • Manage and supervise commercial and residential contractors; Determine and perform preventative maintenance work and repairs to buildings and furnishing, both interior and exterior, utilities, and as common to the trades of building maintenance.
    • Perform emergency work whenever needed.
    • Performing additional duties as required by management.
Supervisory Responsibilities Manages subordinate employees and is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the Seminary's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Core Values The candidate must possess a strong commitment to the mission of Gateway Seminary, be an active member of a Southern Baptist Church, and possess a clear understanding of Baptist history, organization, polity, and culture. Gateway Seminary is a confessional institution owned by the Southern Baptist Convention. While the seminary serves the larger evangelical Christian community, employees must embrace the values and standards the seminary represents as it fulfills its mission of shaping Christian leaders. Employees are expected to abide by the Baptist Faith and Message 2000, as well as our bylaws.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

Service: Manages difficult or emotional situations with reason; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills: Possesses high regard for the worth of others; Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Remains open to others' ideas and tries new things.

Technical Skills: Possesses mechanical aptitude, organizational skills, and familiarity with the operation of power equipment and hand tools commonly used to perform mechanical, plumbing, and electrical repairs in residential and commercial properties. Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Communication: Speaks clearly and persuasively in positive or negative situations; Demonstrates group presentation skills; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Varies writing style to meet needs; Presents quantitative data effectively; Able to read and interpret written information.

Strategic: Able to look beyond the immediate to envision the changes needed in meeting the needs of tomorrow; able to look beyond the way things have been done to see new approaches.

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Promotes atmosphere of constant improvement.

Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Facilitates group problem-solving efforts.

Management: Able to manage a diverse set of organizational functions and motivate the distinctly unique employee skill sets required in each.

Managing People: Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; availability to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.

Leadership: Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Gives appropriate recognition to others.

Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Maintains the highest integrity.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education Possess a bachelor's degree in facilities management, engineering, construction or the equivalent experience in related field and 7+ years’ performing the essential functions of the position.
Skills Language Skills: English Required. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Able to effectively present information and respond to questions from groups of managers, constituents, and the general public.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Software: Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Time Management: Ability to prioritize tasks to consistently meet critical time deadlines.

Other Requirements: Must be available on weekends and after hours in the event of an emergency or when emergency work must be performed.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee should be capable of lifting and/or moving up to 30 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be able to drive automobile and be insurable.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

 

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